Data Blending: Manage Your Data Efficiently and Cost-Effectively
November 18, 2021
Nowadays, data is extremely varied – there are many types, formats, and sources. Businesses seeking to harness the power of data are challenged by working with several data sets; pulling insights from data presented in multiple locations or formats. Fortunately, the advances in data blending allow companies to decrease the time spent on data preparation, so they can efficiently spend more resources on obtaining and acting on insights. Let us delve into the intricacies of what data blending is and how it can help your business thrive.
What is data blending?
Data blending refers to combining data from multiple locations or sources to create one actionable dataset, which is then used to make business decisions. Having only one dataset instead of disparate ones allows businesses to analyze information deeper and make timely, accurate decisions.
Data blending vs data integration
Data blending differs from data integration or warehousing. This is because the purpose of data integration is to combine all the data into a single warehouse or a single database for better management purposes. Data blending refers to creating a dataset of specific information that helps you answer specific questions or achieve a specific goal.
Data integration is a complex process, merging information across numerous sources. On the other hand, data blending is quicker and helps you reveal surface-level insights.
In short, the purposes of data blending are:
- Utilize data from different sources and combine it into a single dataset that allows for deeper analysis;
- Provide means for making more accurate and timely decisions;
- Improve the quality of your business processes and identify opportunities.
In general, data blending is used to improve sales and marketing campaigns, finance operations, and other business operations. Data blending allows businesses to use big data flows efficiently, timely, and conduct deeper analyses.
Why use data blending?
Nowadays, data sources are extremely abundant, so many businesses have access to virtually unlimited datasets. Data blending allows you to speed up the consumption of this information without building an in-house team of data specialists. When you blend data from several sources into one dataset, you save time on data preparation and have more time available for identifying patterns and revealing crucial insights.
Data blending further allows non-technical individuals obtain quick insights into marketing, sales, and finance, among others. For example, you can blend data showing product profitability with data from your CRM system. This shows you which products or services are most profitable while highlighting customer purchasing interest.
Perhaps one of the main advantages of using data blending is that it allows you to identify connections between different datasets once you combine them. Alternatively, analyzing several datasets separately could make it nearly impossible to corroborate your findings. However, businesses have several other reasons for investing in data blending tools, such as:
- Tying together data from different sources allows for deeper data intelligence;
- Making smarter choices by using the insights from different datasets mashed together;
- Saving time on analyzing one dataset instead of several different ones.
How do you blend data?
Undoubtedly, many businesses may be reluctant to spend time on data blending given the numerous formats, labels, and systems that could collect different types of data. Yet, when broken down into specific steps, blending data is more manageable. Essentially, it is a four-step, straightforward process, as outlined below.
However, some businesses may find it cumbersome to access data in the first place. Even more importantly, effective data blending requires two types of data: internal and external. Primary, or internal, sources refer to data sourced by your business. For instance, this may include sales information collected by your sales department.
The second type is external, or alternative, data. This is independent of your internal data, but it helps you enrich your analysis and obtain actionable research. You can use a data provider to source relevant information or establish an in-house team to collect data by web scraping, for instance. However, an in-house team may require more time and resources compared to data providers, which now provide access to many types of data relevant to any industry or business.
Depending on your business and type of data, there could be different techniques or methods to blend data. The general steps, however, are data preparation, blending, validation, and outputting.
Unlike data integration, blending data is not about collecting all the information your business has access to. Instead, it is about creating a unique dataset of carefully selected data that helps answer a specific business question.
Consequently, the first step is to identify what information may help you answer your question or attain your business goal. In order to combine data from different sources, the information must have a common dimension.
A wide range of file types or data structures may be available to you, but these must be able to combine into a common structure. Although this could seem complicated, modern analytics technology and programs can do it easily, automatically, and repeatedly.
A quick and easy guide to data blending consists of four main steps:
- Identify the data you need;
- Combine it and customize each entry according to the common dimension of your information;
- Review your included data to make sure each entry is essential to answer your original business question;
- Make sure you include data that could give you additional context.
The final dataset should be seamless and easy to understand, so you can share it with interested stakeholders.
Intuitively, working with multiple datasets can easily lead to accuracy problems, bias, or compatibility issues. This step consists of examining the final dataset to validate it and ensure its accuracy and consistency. At this stage, you should make sure that the dataset is present in the best format for your type of analysis.
Finally, once your data blending process is done, it is time to use the dataset. Depending on your initial objective, you need to integrate it within the right business intelligence system. For instance, you could add your data into data visualization software, pump it back into a database, add it to an operational process, or perform advanced analysis, such as predictive analysis.
As briefly stated above, data blending is ideal for non-technical users, because there are numerous data blending tools available on the market. Some examples include Tableau or Alteryx, two solutions for analytics and data preparation. They automate the process outlined above, allowing industry professionals access blended data for quick decision-making.
What is the difference between data blending and data joining?
Data joining and data blending are types of combining data for analysis. Data joining refers to using data from the same source; for instance, you combine data from three different spreadsheets in Excel in order to conduct your analysis. On the other hand, data blending is broader as it allows you to take a step further – you can use multiple sources to collect and blend data.
In short, data joining is about merging data coming from one source. Data blending, on the other hand, uses different sources, so the insights obtained from data blending are more complex (and, thus, more powerful) than data joining. If you have access to data collected in an Excel spreadsheet, Oracle table, a SQL database, and your data provider, the only way to combine them all is by implementing data blending.
Benefits of Data Blending
One of the main advantages of data blending is that you have virtually unlimited possibilities to obtain insights since you can potentially blend any number of datasets into a single one. This could include user-generated data from your website, your HR department, CRM system, or data sourced from a DaaS provider, such as social media data, and web analytics. In general, data blending is used with both structured and unstructured data.
One of the main advantages of data blending is that it allows non-technical individuals to quickly obtain data insights. For example, if you are familiar with Venn diagrams, data blending has the same effect: looking at only monthly sales may not bring you much insight. However, if you combine this with monthly quota data, you will be able to generate a unique insight.
Next, data blending is quick when it comes to eliminating blind spots. Having multiple data silos is a challenge for many business professionals. Data blending allows you to combine several sources when you need to make business decisions.
Yet, data blending is not without challenges. Obtaining access to all of this information can be time-consuming unless you purchase your data, and the entire data blending process can also be resource-intensive. Also, some data sources or types may be more difficult to combine than others; data administration and data maintenance are not without hurdles either.
The emerging importance of data for business decisions means that we also need to reinvent the way we manage and analyze it. A centralized system, data silos, and other data management solutions may not be universally valid. A business is a dynamic entity that needs to stay up to date with market trends, competition, and the changing business landscape, so data consumption needs can be extremely varied.
Data blending is a process that allows non-technical users to combine data from different sources using software. This provides easy and quick access to the information we need to make business decisions and achieve corporate objectives. As business users require more and more sophisticated access to data-driven insights, organizations must consider how to address these needs sooner rather than later.
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